The California Wildfire & Forest Resilience The Task Force (THE TASK FORCE) is committed to promoting and protecting the privacy rights of individuals, as enumerated in Article 1 of the California Constitution, the Information Practices Act of 1977, and other state and federal laws.
It is the policy of THE TASK FORCE to limit the collection and safeguard the privacy of personal information collected or maintained by THE TASK FORCE. THE TASK FORCE’s information management practices conform to the requirements of the Information Practices Act (Civil Code Section 1798 et seq.), the Public Records Act (Government Code Section 6250 et seq.), Government Code Sections 11015.5 and 11019.9, and other applicable laws pertaining to information privacy.
THE TASK FORCE adheres to the following principles in connection with the collection and management of personal information:
• THE TASK FORCE collects personal information on individuals only as allowed by law. THE TASK FORCE limits the collection of personal information to what is relevant and necessary to accomplish a lawful purpose of THE TASK FORCE, as defined at Government Code Section 11549.5. For example, THE TASK FORCE may need to know an individual’s home address, e-mail address, or telephone number, in order to answer the individual’s questions or in order to provide requested assistance. Personal information, as defined in the Information Practices Act, includes information that identifies or describes an individual including, name, Social Security number, physical description, home address, home telephone number, education, financial matters, and medical or employment history.
• THE TASK FORCE does not collect home, business or e-mail addresses, or account information from persons who simply browse THE TASK FORCE’s Internet Web sites. The information that THE TASK FORCE automatically collects includes the domain name or Internet Protocol address that relates to the machine used to access THE TASK FORCE’s Web sites, the type of browser and operating system used, the date and time when THE TASK FORCE’s Web site is visited, Web pages displayed, and any forms that are uploaded. Cookies are simple text files stored on a computer by a Web browser. THE TASK FORCE does not use cookies to collect or store personal information. THE TASK FORCE collects personal information about individuals through THE TASK FORCE’s Web site only if an individual provides such information to THE TASK FORCE voluntarily through e-mail, registration forms, or surveys.
• THE TASK FORCE endeavors in each instance to tell people who provide personal information to THE TASK FORCE the purpose for which the information is collected. THE TASK FORCE strives to tell persons, who are asked to provide personal information, about the general uses that Office will make of that information. THE TASK FORCE does this at the time of collection. With each request for personal information, THE TASK FORCE provides information on the authority under which the request is made, the principal uses THE TASK FORCE intends to make of the information and the possible disclosures THE TASK FORCE is obligated to make to other government agencies and to the public. See the notice on Information Collection, Use, and Access on our Contact Form.
• THE TASK FORCE provides people who provide personal information with an opportunity to review that information. THE TASK FORCE allows individuals, who provide personal information, to review the information and contest its accuracy or completeness.
• THE TASK FORCE uses personal information only for the specified purposes, or purposes consistent with those purposes, unless THE TASK FORCE obtains the consent of the subject of the information, or unless required or allowed by law or regulation. The Public Records Act exists to ensure that California government is open and that the public has a right to have access to appropriate records and information possessed by many state and local government agencies. At the same time, there are exceptions to the laws that recognize the public’s right to access public records. These exceptions serve various needs, including maintaining the privacy of individuals. In the event of a conflict between this Policy and the Public Records Act, the Information Practices Act or other law governing the disclosure of records, the applicable law will control.
• THE TASK FORCE uses information security safeguards. Regarding the personal information of individuals collected or maintained by THE TASK FORCE, THE TASK FORCE takes reasonable precautions to protect such information against loss, unauthorized access, and illegal use or disclosure. THE TASK FORCE uses Secure Socket Layer (SSL) encryption software to protect the security of individuals’ personal information during transmission of such information through THE TASK FORCE’s Web sites. Such personal information is stored by THE TASK FORCE in secure locations. THE TASK FORCE’s staff is trained on procedures for the management of personal information, including limitations on the release of information. Access to personal information is limited to those members of THE TASK FORCE’s staff whose work requires such access. Confidential information is destroyed according to THE TASK FORCE’s records retention schedule. THE TASK FORCE conducts periodic reviews to ensure that proper information management policies and procedures are understood and followed.
In general, THE TASK FORCE encourages all individuals to use appropriate safeguards to secure their computers and the information on those computers.
THE TASK FORCE will provide additional explanations of this privacy policy, if requested.